Declare any subcontractor to CERN for approval.

The request shall be made in writing, and shall include:

• The contract reference,
• The name of the subcontractor,
• Address and contact details of the subcontractor,
• Description of the services performed,
• Percentage of services performed by the subcontractor over contract annual turnover,
• Procurement code concerned.

Beware: the subcontractor shall not enter CERN site nor start any work without CERN’s prior approval. In this respect, the procurement officer has to be informed as soon as possible.

Check contractual conditions (subcontracting allowed (Y/N), maximum percentage and type of activities allowed), accept the firm or not and submit the contractor’s request of subcontractor registration including name and address to the procurement officer for approval.

Verify contractual conditions, and confirm whether the subcontractor is blacklisted or not.

Approve or reject the request and send a confirmation to the contractor.

In case of confirmation, the letter shall request the contractor to proceed with all administrative measures (access, authorisations etc.) necessary for the performance of the services by the subcontractor (see section “Registration and access of the contractor’s personnel”).

Update the Prevention Plan (PP) with the subocntractor name to be listed as part of subcontractors declared under the contract.