RACI Matrix

Description Proc. Officer Tech. Officer Contractor

As a last resort, the technical officer and the Procurement officer may take the decision to terminate due to issues such as breach, gross negligence, wilful misconduct, convenience… 

Tips: Refer to section “Dispute settlement” to see previous steps, including negotiation and the sending of the notice letter. 
Do not negotiate on your own. Review contract provisions on termination.
For more information on termination, refer to the contract and clause 28 of the General conditions of CERN contracts.

R
R

Prepare letter of contract termination, in accordance with the General Conditions of CERN Contracts. The letter shall indicate the date of termination, and request that all design files performed by the Contractor as well as CERN property (tooling, raw material, etc.), if any, are returned. 

Warning: the letter of contract termination must be sent out within the deadlines defined in the letter of notice.

R
C

Send the contract termination letter to the Contractor.

R
I
I

Return design files as well as CERN property (tooling, raw material, drawings etc.), if any, to CERN.

I
I
R

Where applicable, perform an inventory of all CERN property returned (tooling, raw material, drawings etc.).

R

Signature of the inventory of CERN property returned.

Tips: It is advisable to formalise and document the inventory. See section “Correspondence” for further details.

A
A

When applicable, compensate CERN for damaged property, if any.

Warning: Compensation may result in a deduction from the last invoice, if any. Consider withdrawing (part of) the bank guarantee if necessary. Contact the Procurement officer for advice.

I
I
R

In view of the future IT, hold a contract debrief meeting to evaluate the contract a posteriori:

  • Satisfactory aspects,
  • Aspects to be improved.

Participants to this meeting shall be at least:

  • Technical and procurement officers,
  • Management (SL, GL), as appropriate.

Tips: Use the correspondence and reports archived during contract execution to cover all possible areas of improvement.

R
I