RACI Matrix

Description Proc. Officer Tech. Officer

Read and understand the contract and all applicable documents (technical specification and its annexes, evaluation questionnaire, tender form, General Conditions of CERN Contracts, Working on the CERN site, etc.). Knowing the contract, in particular the contractor’s and CERN’s obligations, is the best way to apply it accordingly.

Contact the procurement officer if you have any questions or doubts.

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Be aware of risks related to “délit de marchandage” and behave in such a way that does not create the impression of “délit de marchandage”.

Remember:

-The contractor’s personnel shall work under the sole authority of the contractor, not CERN;

-The contractor shall provide all the necessary tooling, materials and equipment for the execution of the contract;

-CERN procures a complete service instead of hiring specific (identified) members of the contractor’s personnel.

-Do not provide CERN property / material resources, except if CERN’s specific equipment is heavy or costly;

-Only refer to applicable law instead of advising the contractor to retain personnel from the previous contractor;

-Ask the contractor’s personnel to perform tests anonymously instead of approving CVs;

-Make requests to the contractor, not to the contractor’s personnel;

-Do not sign any reference letter or assessment or declaration of work for any contractor’s personnel;

-Refer to performance of the service instead of performance of the contractor’s personnel;

-Do not include contractor’s personnel in CERN’s organizational charts.

Refer to the procurement officer if you have any questions or doubt.

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Read and apply guidelines on integrity at CERN, in particular Code of Conduct (guidelines for gifts, favours and hospitality): “Examples of gifts, favors or hospitality which cannot be accepted include […] any items, including advertising and promotional items, the market value of which typically exceeds 30CHF”.

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Organise the team for the technical and financial supervision of the work, as appropriate.

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Create the structure for document management in EDMS.

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Present the contract to CERN technical supervisors and make sure that any person helping to supervise the performance of the services is aware of the contractual obligations of the contractor and CERN.

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Set up internal rules, including communication channels (in accordance with CERN procurement rules), for contract follow-up (including RACI matrix, where necessary), and communicate accordingly to the CERN team following-up the contract.

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