Perform the “Joint Inspection Visit” (“VIC”) during the preparation of the Prevention Plan (PP). When the contractor is expected to access large / many CERN facilities, the visit should focus on CERN’s strategic buildings in terms of Safety. In addition, Specific VICs should be performed during the execution of the contract, before the work starts.

The VIC shall involve:

• The technical officer,
• CERN’s Technical Safety Officer (TSO),
• The contractor’s duly appointed representative,
• The contractor’s Safety officer,
• CERN Safety coordination,
• CERN radiation protection services, if required.

In principle, the presence of CERN HSE Unit representative is not mandatory but can be decided on a case by case basis.

Draft the VIC report. Submit it to the contractor.

Sign the VIC report. The VIC can be signed by a CERN representative duly appointed by the technical officer.

Distribute the VIC to all members of the CERN team for work supervision, make one (paper) copy available to anyone concerned, request written confirmation to the contractor that the VIC has been duly distributed and presented to the contractor’s personnel.

File the report of VIC in EDMS and include it in the PP.

In case of punctual VIC performed before the start of a work, the report of the VIC shall be made with the “IMPACT” tool (use the related “VIC” functionality in the tool and attach it directly to the IMPACT form).

In case the technical officer needs further information on how to use IMPACT, there is a course “IMPACT Fundamentals" available at https://lms.cern.ch/ekp/servlet/ekp?TX=WIDGETCONTAINERPAGE. This course, in English or French, covers the basics for IMPACT.