Organize regular progress meetings (weekly or bi-monthly) to:

-follow-up the actual implementation of the contract until the contract start date, focusing on the actions decided during the kick-off meeting (resources, training etc.), and on the type of documents expected from the contractor (work procedures etc.) including associated deadlines,

-define the format and frequency reporting during the implementation phase and execution of the contract.

Participation of the procurement officer is strongly encouraged. The technical officer must raise issues that may have an impact on the contract implementation to the procurement officer as soon as possible.

Draft the minutes of the implementation progress meeting -have it reviewed by the procurement officer if necessary - and issue it to the contractor.

File the minutes of implementation progress meetings.