RACI Matrix

Contract start (T0 + ~6months)

Description Proc. Officer Tech. Officer Contractor

Check that all actions agreed as part of the contract and meetings of the implementation phase are actually implemented (number and qualification of resources, organization chart, deadlines, registration and access rights, follow-up of the services already performed, etc.).

C
R

If applicable, retrieve an inventory of CERN’s assets, special tools and spares from CERN’s database (Infor EAM etc.) and submit it to the contractor.

R
I

If applicable, verify and establish an inventory of CERN’s assets, special tools and spares available in CERN’s stores and return it to the technical officer within the deadlines set forth in the contract.

I
R

Verify – comparing proposed inventory against information available (in Infor EAM where applicable) - and modify the quantities in Infor EAM, as appropriate.

This task may be performed by the contractor.

Sample checks may be sufficient in case the quantity of items to be checked is high.

R
C

Validate and/or sign the assets and spare parts inventory.

A
A

Collect and accept or approve all deliverables (template of monthly/quarterly reports, Quality Assurance Plan (QAP) etc.) due, within the conditions and deadlines set forth in the contract.

Some documents such as working procedures would require acceptance only as it is the responsibility of the contractor to establish appropriate procedures and to apply them. Approval by CERN means the responsibility of adequacy of the proposed documents is shared between the contractor and CERN. In this respect, the technical officer shall distinguish the concepts of acceptance and approval.

All documents prepared by the contractor during the execution of the contract become CERN’s property. Should such documents be subject to confidentiality obligations, the technical officer shall comply with contract provisions and take any appropriate measures: ask contractor’s approval for the use of the document etc. The contractor shall not resubmit an existing QAP as such. A new contract requires the preparation of a new QAP. Should the contractor be the incumbent and provided CERN agrees, the QAP may be a revised version of the existing one.

Please refer to the guidelines for contractor’s quality plan for further details.

I
R
C