RACI Matrix
Contract follow-up meetings
Description | Proc. Officer | Tech. Officer | Contractor | |
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Send contractual meeting invitations with agenda. The contractual meetings should be held on a regular basis (monthly, quarterly, yearly), in accordance with the conditions defined in the contract. Participants shall include at least:
The agenda of the contractual meetings shall include all aspects related to administrative, technical and financial follow up, as described in the section below.
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Hold preparatory meetings, covering technical, commercial and contractual matters, as appropriate. |
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Hold the contractual meetings, following the agenda previously communicated, in particular:
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Draft the minutes of contractual meetings, send it for review to the procurement officer.
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Sign and communicate / notify the minutes of contractual meetings to the contractor. |
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Sign the minutes of contractual meetings and submit it to the technical officer. |
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File the minutes of progress meeting (both in paper and electronic format). Technical and procurement officers shall use their own data management system. |