For all contracts types: once a draft of the IT documents is agreed with the Technical Officer, send the draft IT documents by email, together with the list of firms and the start-up meeting report, to the technical auditing committee.

Warning: For the Accelerators sector, EN/ACE is in charge of the circulation and will chair the technical auditing process. The detailed circulation process can be found here: https://edms.cern.ch/ui/file/1460860/1.1/Technical_auditing_phase.pdf 

The scoring memo, used for BVFM adjudications, is not circulated for comments.

Tips: 
The technical auditing committee will be composed of the Technical Officer, his or her management including the DL, HSE, an external technical expert with proven competence in the field as well as any other representative, as necessary. 

Update the IT technical documents taking into consideration the comments received during the technical auditing procedure.

Update the IT commercial and contractual documents taking into consideration the comments received during the technical auditing procedure.

Upload the IT documents on the e-Tendering platform and launch the IT to the list of qualified firms. Notify the ILOs as well as technical managers. 

Tips: 
-    The IT shall remain open for at least four weeks* from the date the IT documents are sent out. If a shorter period of time is desired, seek approval from the Head of Procurement Service in accordance with CERN Procurement Rules.
-    The MS thank you letters for firms which responded to the MS but did not qualify for the IT will be sent automatically.

* the two-week CERN end-of-year holiday and the period from 15 July to 15 August shall be excluded when calculating the closing date for submitting bids.