Complete the negotiation of the price and any outstanding commercial and technical aspects related to the bid with the selected bidder. 

If Finance Committee approval is required, draft the Finance Committee adjudication proposal document and submit it for approval by IPT’s DH.

Tips: 
-    Finance Committee steers four times a year (March, June, September, December). Its approval is required in the following circumstances:
o    For a purchase funded entirely by CERN, when the total value of the purchase exceeds 750 kCHF (or 200 kCHF in the case of a single tender);
o    For a purchase funded partially by CERN, when the total value of the CERN contribution to the purchase exceeds 750 kCHF (or 200 kCHF in the case of a single tender);
o    For a purchase to which CERN does not contribute any funding, when the total value of the purchase exceeds 750 kCHF (or 200 kCHF in the case of a single tender) and any of the funding Institute has not signed a Memorandum of Undeurstanding and no Transfer of Risk and Liability has been provided by an Institute.

Prepare a short presentation describing the proposed adjudication and attend the relevant Peers review meeting and present the proposed adjudication.

Tips: The technical Officer, his or her GL (and possibly DH) are invited to the Peers review meeting.

Prepare a draft of the contract

Review the contract drafted by the Procurement Officer and provide comments.

Tips: The Procurement Officer will submit the draft in pdf format to the Contractor for review only once the preliminary draft has been reviewed and agreed with the Technical Officer.

Upon agreement on the contract draft, start the EDH circulation.

Warning: The EDH contract minute is automatically approved and sent to the next stakeholder for approval if it is not signed within three days. Therefore, if more than three days are needed for its approval, the signatory should block the minute.

Sign the contract using CERN’s Docusign platform.