Prepare a preliminary list of firms to contact for the DO, including firm names and addresses, contact person names and email addresses.

Tip: 
In case of CERN only funding (budget code starting with a digit) or Experiment purchase case ‘C’, ensure that there is a fair distribution of countries and that firms whose services or supplies originate in PBMS and VPBMS are sought in preference to those whose services or supplies originate in WBMS where possible. For services or supplies paid by CERN, the DO shall only be sent to firms whose services or supplies originate in CERN Member States or Associate Member States.

 Warning: If three or more firms from VPBMS are identified as potential Contractors and in order to improve the industrial return for VPBMS, consider the option to perform ‘limited tendering’ in accordance with CERN Procurement Rules. Limited tendering consists in consulting firms based in only VPBMS. The decision for limited tendering should be subject to the Procurement Officer’s GL approval. 

After the preliminary list of firms is received from the Technical Officer, complete the proposed list of firms using the supplier database and set the final list of vendors to be contacted in collaboration with the Technical Officer.  

If three or more firms from VPBMS are identified as potential Contractors and in order to improve the industrial return for VPBMS, study again the possibility to perform limited tendering in accordance with CERN Procurement Rules.