RACI Matrix
IT documents (risks matrix, technical specification and annexes, technical annex, evaluation questionnaire, tender form, 4P memo)
Description | Proc. Officer | Tech. Officer | |
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At any point after dispatch of the MS (or after the start-up meeting, if the requirement to run a MS has been waived) prepare the first draft of the IT technical documents for the supplies and/or services to be provided, based on the latest CERN templates. The technical documents consist of:
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Once the first draft of the technical documents are received from the Technical Officer, review the technical documents. If the contract includes activities to be performed on both the French and Swiss sides of the CERN site, establish statistics showing the foreseeable preponderant share of activities between France and Switzerland in view of establishing a 4P memorandum defining the law that will apply to the working conditions of the Contractor’s personnel intervening on the CERN site.
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Enquire about the updated price estimate with regard to the original amount indicated in the DR. |
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In case the updated price estimate differs from the original amount indicated in the DR, seek approval from the DPO (or the resources coordinator for the experiments). |
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Draft the 4P memorandum in accordance with the statistics presented by the Technical Officer. |
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Circulate the 4P memorandum for signature by the Technical Officer‘s GL and DH as well as Procurement Service’s management. |
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Once a draft of the IT documents is agreed with the Technical Officer, update the MS Results and the MS memorandum on rejected firms to reflect any responses received from firms since it was originally drafted (see After Dispatch of an MS). |
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Once a draft of the IT documents is agreed with the Technical Officer, update the MS Results and the MS memorandum on rejected firms to reflect any responses received from firms since it was originally drafted (see After Dispatch of an MS). |