Confirm whether the contract needs to be extended in agreement with hierarchy.

Tip: Should the technical officer decide not to renew the contract, the procurement officer shall be informed as soon as possible -12 months in advance- to prepare the re-tendering of the contract, if necessary.

Request of formal authorisation of extension to the Finance Committee (FC).

Prepare the contract amendment in accordance with the contractual notice period.

Send the signed amendment to the Contractor for signature.

File the contract amendment. 

Tips: Both the Technical and Procurement Officers should use their own filing system.